1. Part time: Working fewer than normal hours, perhaps by working fewer days per week. Can my employer change my working hours?" Yes, changing your employees' working hours is possible. I am writing to confirm our response to your flexible working request. (Describe in your words). 'Flexible working' is a phrase that describes any working pattern adapted to suit your needs. Choose this template Start by clicking on "Fill out the template" 2. Use and adapt this request letter to request a change in your work schedule! Use these shift change request letter formats to create your own application format for shift timing change in office in a professional way. You're entitled to request flexible working for any reason - not just due to being a parent or having someone else to look after (Gov.uk . My current shift is from (02.00 pm - 10.00 pm). Subject - This is a phrase indicating the nature of your request Content - Paragraph one allows you to introduce yourself and give details about . The Right to Request Flexible Working Application Form 3. Complete the document Answer a few questions and your document is created automatically. Leave some space and type the date. My current working hours are: [INSERT YOUR CURRENT WORKING HOURS] I would like to change my hours to the following: [INSERT THE PROPOSED NEW HOURS] The reason I am asking to change my working hours is: [EXPLAIN WHY YOU WANT YOUR WORKING HOURS CHANGED] Thank you for . Any details about collective agreements. As such, you need the worker to agree to any changes. You will be able to modify it. 'Right to request' flexible work not granted for half of UK's working mothers This article is more than 5 months old One in two have request turned down while those that work flexibly face . Employers have a duty to deal with requests in a reasonable manner, and can only reject the request for one or more of the eight business grounds specified in the . Be dated. Your employer has a duty to consider your request in a reasonable manner and your employer must not discriminate against you. Writing a letter to request a shift change is the most professional way to approach your employer and to ensure that your request is given proper consideration. Date… Department/Branch Head… Company/Institute Name… Office Address… Sub: Request for Reduce . You requested a reduction to your working hours/a change to the pattern of your working hours/a change to your place of work*. Have your circumstances changed and you can no longer do your working hours? The requested change in hours needs to be weighed up against the possibility that the employee may leave if the answer is no, meaning that a whole recruitment process will need to be begun with all the ensuing costs. I have to change 3 buses to reach home and, in this way, I daily get late. Following are the details of the new timings. Subject- Request for changes in contract. Still, if you find that you can no longer work full time and need to reduce your . You might be able to apply to change your hours under flexible working rights. How to write letter of reduce hours to employees. Change, after all, disrupts the status quo. However, an ideal request letter format includes the following essential elements: Recipient - Information such as the name, address, and title of the recipient should be provided at the beginning. This is known as the right to request flexible working. Working from home: More time at home and cost/time savings on travel time. Tip. I previously made a request under section 80F Employment Rights Act 1996 on 5 th May 2016. The other is to make a non-statutory request. The letter confirms that the employee is eligible to make a request and outlines the hours/days and location of their requested working arrangement. Flexible working can refer to a variety of arrangements including part-time work, 'compressed hours' over fewer days, remote working, 'flexitime' and job sharing arrangements. Make certain the request is being sent to the right person whether it is the human resource department or a supervisor. An employer's intention to make these changes is a change of working hours announcement, which is open to a response from employees. Get in touch on info@citrushr.com or give us a call on 0333 014 3888 to find out more about how we can help your business with friendly, expert HR support. Following our discussion on about your request for a change to your working hours/days/location, I have discussed and considered your proposal and can confirm that your request can be accommodated by the company. May 13, 2021 Depending on your situation or recent lifestyle changes, you might reduce your hours at work. Subject: Request to change hours of work Respected Sir/Madam, I am ___________ (Name of the Employee), working as ____________ (Name of the Position) in your esteemed company. Good day [recipient], To address the rising customer demand for our services, we have changed our operating hours from [open time - close time] to [new open time to new close time]. As a rule, you must provide a minimum of one week for each completed year of service. After this leave space and type the employer's name, address, city, state plus Zip code. Sample Letter Of Request To Reduce Working Hours Gina Lewis 123 Pine Street, Apt. Form FW(A): Flexible working application form. As such, you need the worker to agree to any changes. To bring to your kind attention, that due to some personal reasons, my supplier needs to go on leave for ten days. Sub: Request Letter To Change The Shift Schedule. It is a right to request to change your hours, not a right to insist that they be changed. This is being informed to you that with effect from 6th November the office will work according to the new working time that has been agreed by all the board of directors in the annual general meeting held yesterday. Use our sample letter of request to reduce working hours as a template for your request letter. request letter to change shift schedule writeletter2 com, employee letter and email examples thebalancecareers com, easy tips amp examples to write a sample request letter, how to negotiate a flexible work schedule in a cover letter, how to change your working hours totaljobs, example letter request for flexible work arrangements, sample . This also allows you to include points that you might not remember in a sit-down meeting. WORKING HOURS. You can also follow this request letter for the reduction of work hours or a change of working hours. Request Letter for change in work schedule | Request Letter. detrimental impact on performance. (Gov.uk, 2019) Who can ask for flexible working? We feel confident that this arrangement will benefit both you . If you want to make a change to your contract, speak to your employer and explain why. Dear Sir, I Ratna Kumari, working as senior production superior at XYZ pharma ltd and present I am attending the night shift duties i.e shift C. Here I am requesting you to please change my shift to either A or B because I . Use and adapt this request letter to request a change in your work schedule! Before making your request, make sure you have the facts supporting the possibility of change. Before writing the letter, make a list of what parts of the job would be affected by the change. I am writing to confirm our response to your flexible working request. It's known as 'making a statutory application.'. Address the formalities. A change to a worker's working hours amounts to a change to their terms and conditions of employment. This gives you more time discuss your responsibilities under a part-time schedule, how the company can make up for the hours you won't be working, and what you can do to make the transition as smooth as possible. It would not be appropriate for a situation where changes to employment terms are being made for a number of employees at the same time, particularly if those changes are being made for 20 or more employees. See how to change an employee's terms of employment. Following our discussion on about your request for a change to your working hours/days/location, I have discussed and considered your proposal and can confirm that your request can be accommodated by the company. My current shift is from 3pm - to - 11pm. This is a sample letter to an employee reducing . Explain when they would like the change to come into force. Every employee, who has been employed for at least 26 weeks, has the legal right to ask to change their working hours. This page tells you the advantages and disadvantages of each and how to make both a statutory and a non-statutory request. My son/daughter is beginning school on (Date), and I would like to change my shift to the morning shift from (10 am - 6 pm). It can be used to request any change to working arrangements including: a change in hours a change in days worked a change in shifts a change in location of work a move to work at home for all or part of the week If a person has worked for their . From time to time, there are a lot of movements in a company or organization. 2. The remainder of the letter is optional however our view is that including this information, where relevant, will help strengthen your argument and hopefully result in the request being granted. Where a change in hours/working pattern is not possible the justification for the decision will be described fully in the letter using the reasons set out in the Response Form. Nov 18, 2017 - Have your circumstances changed and you can no longer do your working hours? One is to make a formal statutory request - a request under the rules set out in law. If you're wanting to change your employees' working hours, or make another variation of contract, our HR consultants can help. I have considered your flexible working application thoroughly against each of the statutory grounds outlined below (Employment Rights Act 1996 - Section 80G) and unfortunately I feel that to grant your request would: It can be a tricky change to get right—you can discuss the issue with us on 0800 028 2420 for immediate support. As my mother passed away, I'm now responsible for taking care of my father until my sister moves from California. You can use this form to make an application to work flexibly under the right provided in law to eligible employees. A change to a worker's working hours amounts to a change to their terms and conditions of employment. As a new mother, I am making this request after careful discussions with my family over available child care arrangements. Save - Print Your document is ready! The reason should not be . There is no form, but in order to qualify as a statutory request, it must: Be in writing. If your employer turns down your request for flexible working, they should give you a good explanation of why they believe the reason applies and why this means that they can't agree to your request. If the employee is resistant to a change. Application Format for Shift Change in Office. You are aware Sir, that I happen to be a single parent. It's a legal requirement that you write a letter or an email addressed to your employer, labelled as a 'statutory request', with the date clearly stated. Other information to include somewhere in the written statement documentation: If temporary, include what the set notice period is. Asking for flexible working You might be able to make a 'flexible working request' to your employer if you want to: reduce your hours to work part-time change your start and finish time have flexibility with your start and finish time (sometimes known as 'flexitime') do your hours over fewer days ('compressed hours') This should include the title held, how long he or she has worked for this company, and why the reduction in hours is necessary. I look forward to your quick response. From, Radhika Sharma 54, Hansraj Apartments, Greater Kailash, New Delhi I would like to request a change to my schedule from [current schedule] to [desired schedule] for the next 3 months. Learn how to write a letter of request to reduce working hours. July 1st, 2009 - Request Letter Change of Shift Schedule of Employee is a blog that offers free sample letters Request Letter to Reduce Work Hours and Demand Over ' 'writing a shift change ?request ?letter with sample may 8th, 2018 - use this sample shift change request letter as a of their work any letters of support 8 / 21 Before completing this form, read the guidance on the right to request flexible working on GOV.UK, and check that you are eligible to make a request. In Australia, the Fair Work Ombudsman has a range of great resources available, specifically around flexible working. Write it within a month of the new hours coming into effect. Changing to a work-from-home schedule may also allow you to work different work hours depending on how your organization operates and the preferences of your manager. Employee Change Form is a document that is used when the employer is planning to change the status of an employee like promotion, change in salary, demotion, transfer, or termination. Employers. Flexible working and work-life balance Get HR Support. Hearts and minds are shifting on the ways in which we work. Sample Letter Requesting a Change from Fulltime to Part Time Employee's Name Employee's Address City, State, Zip Code DATE HR person's Name Title Company's Name Company's Address City, State, Zip Code Re: Request a change from fulltime to part time Dear HR person's Name, I have been employed as the [Job Title] with [Company Name . If so, it might necessary to step down and take another position. The reason for the request may be personal or work-related, but the letter should be written as a formal business letter to show respect to the employer or Human Resources manager. Template Letter - Acknowledging Receipt of Flexible Working Request and Invitation to Meeting 4. All employees with at least 26 weeks' continuous employment service are entitled to make one statutory flexible working request per year. The letter also includes sections for the employee to detail how a change in their working arrangement would affect their employer and colleagues and how this change could be dealt with. lack of work during the periods you propose to work. STATUTORY REQUEST FOR FLEXIBLE WORK This is a request under section 80F Employment Rights Act 1996. Such format can be used by persons who … Continue reading Request Letter Change of Shift Schedule of Employee → What 'flexible working' is. An employee, who would like to change the timing that they work, needs to send a shift change request letter to their employer. It's never easy to ask an employer to make an accommodation, even if you're in the enviable position of being a respected and valued employee. Visitors to this page also searched for: Templates for reducing days for an emp Sample letter for reduced hours Reduction in hours letter template Sample letter reducing to part time hours related to illness Sample letter for reduced hours Reduction in hours letter template Sample letter reducing to part time hours related to illness See how to change an employee's terms of employment. Once again leave some space and address the letter to your employer. Flexible working means you have more choice over when and where you work than a standard contract. Below is a letter template, along with suggestions of things you should think about in order to make your case for flexible working. I am writing to request a change to my working hours. This is a letter that can be used by am employee to request to Work from Home or for more Flexible Working Arrangements due to Coronavirus/COVID-19. So, how much notice to change working hours is reasonable? Before requesting a change to a worker's working hours, you should look at the individual . For example, if you normally work from 7 a.m. to 3 p.m., you may request a schedule change to work from 9 a.m. to 5 p.m. to allow you to take your children to school. If you've changed your working hours, here's an easy to use template to make a change of working hours announcement. Where you can vary when you start and finish your working day or work extra hours to build up flexi days of extra leave. Make sure you're asking in the right way. Alternatively you can download the letter template here: Flexible working request letter ( including tips & examples) Your Name Address Address Post Code Recipient's Name Company / Employer's Name Address Address Hi there,I returned to work at beginning of December after 10 month absence due to back surgery last year.I have been out of work again since new years eve as my lower back has swollen and gone into spasm.My doctor advised me to rest for at least a week to 2 weeks..He said it is work related as I am on my feet for 8-10 hours pw in a busy bar/restaurant. Therefore please accept this letter as my formal request, under the statutory right to apply for flexible working - (The Employment Act of 2003), to reduce my number of working hours after the end of my maternity leave. I have really enjoyed my time working at CURRENT LOCATION but feel now is the time to change and I would be very grateful if my request would be considered. Optional legal consultation I am writing this letter to request a change in my shift schedule. My current working hours are ____________ (Mention the timings). In this question, the employee is not asking to change hours as part of a flexible working arrangement but to stay on the day shift. Is it possible to perform the same job duties competently working part time? Currently, my working hours are six, and I want you to reduce it to five hours. My current working pattern is Monday to Thursday, 9am to 5 pm, with one hour's lunch per day (28h). This is UK law from 6 th April 2020. This letter is appropriate for employees based in England and Wales. There are two ways in which you can make a flexible working request. You can only reject a flexible working request on a limited number of set grounds. Meemee Charles. Applying for flexible working Employees can apply for flexible working if they've worked continuously for the same employer for the last 26 weeks. In this post, we have drafted two sample request letters for change of office time. It is the Company's view that agreeing to these changes would: • impose an unreasonable burden of additional costs on the Company* • have a detrimental effect on the Company's ability to meet its customers' demands* Dear Employer's Name, I am writing this letter to request a change in my shift schedule. An employee can only make one request under the statutory regime in any 12-month period. Before requesting a change to a worker's working hours, you should look at the individual . Type this letter in Microsoft Word. You can modify these sample as your requirement.] You can also follow this sample letter requesting part-time hours or flexible working hours. The decision letter will let the employee know whether a change in hours/working pattern is possible and what the agreed working arrangements will be. 834 Philadelphia, PA 19126 (324) 123 - 7777 June 13, 2021 Lisa Brown XYZ Company 356 Sales Road How to Write a Letter Requesting Part Time Hours. burden of additional costs. An employee should be notified whenever their working hours are changed, regardless of whether it was by their own choice or not. If you need to change the hours you work because of childcare, you can make a request for flexible work. I'm [Your Name], a [Job Title] working on [Your Department/Team].. Template Letter - Extending Time Limit 5. When discussing the change of working hours, it can refer to two types of changes. CHANGE. The reason behind this is the fact that my house is located about 70 kilometers away from the office. Dear Mr. Williams, We wholeheartedly appreciate your generosity in signing a contract with us for a supply of 1000 seat covers within thirty days. If you have a good relationship with your boss, talk to him in person and use the letter as a formal request for documentation purposes. These are: planned structural changes. I, through this latter, hereby request you to reduce my working hours. Template Letter - Agreeing to an Employee's flexible working request 6. How much notice to change working hours in the UK. This is a letter that can be used by am employee to request to Work from Home or for more Flexible Working Arrangements due to Coronavirus/COVID-19. This information sheet explains how to ask for child-friendly working hours and what you can do if your employer . There are many ways to write a request letter. Working hours and holiday allowance. In modern times survival is not the only goal to achieve, people are tangled in many need hierarchy and for that purpose they prefer to work overnight. The business grounds for rejecting a flexible working request. To: business@email.com Subject: Request to change schedule Dear [Employer's Name], . Some positions within the company, such as managers, may be required to work a certain number of hours. Day shift 09.00 A.M.to 6.30 P.M Break time 1.00-1.30. In this section we have a reducing working hours letter template you can download—for free. You will receive it in Word and PDF formats. Template Letter - Decline a Request for Flexible Working 7. Please click on the link below to gain access to it. You requested [a reduction to your working hours/a change to your working pattern/a change to your place of work]. inability to recruit additional staff. My daughter is beginning school on August 30th, and I would like to change my shift to the morning shift from 10 am - 6 pm. If fixed-term, include the end date along with the notice period. Of course this does not mean you should immediately agree with everything asked for - your business needs are paramount. You should: consult or negotiate with employees or their representatives (for example from a trade . This is a Precedent "Statutory Flexible Working Request" Letter for you to personalise.All the words highlighted in BOLD are legal requirements for the request to be valid.You must include these. Subject: Request letter to reduce working hours Dear Sir, I hope you will be doing well these days. The reason for my request to transfer to NEW LOCATION is due to Reasons - as detailed above, partner relocation, interest in working in a new country, change of direction etc. Sub: Shift Change Request Letter. I am writing this letter to request to change my position from full-time job to part-time job as I _________ (reason for change) and it will be difficult for me to pay full attention at my respective duties. Writing a work hour reduction letter is a professional and effective method for communicating with management about your work hours. Atlanta. Request to Reduce Working Hours Letter Sample Dear Sir, I want to request to reduce my duty hours because I cannot manage my studies ( you can mention any other reason here) along with this job. However, you must make sure that you get this process right. As you have to agree on the change with the employee (or their representative), you must also agree with the period of notice. You must get an employee's agreement if you want to make changes to their contract. Or you can read this guide, where we explain the process for you. We feel confident that this arrangement will benefit both you . flexi-time: choosing when to work (there's usually a core period during which you have to work) Because the request is not to change, the employer may seize on this and still try to force the employee to work nights. Requesting a change to working hours. Earn living for survival only was necessary in ancient times. A Ratna Kumari, Senior Production Supervisor, XYZ Pharma Ltd, Bangalore. Writing The Request Letter The opening paragraph should focus on the employee. You can't insist on making changes unless they're covered by a legal right, for example, opting out of Sunday working or the 48-hour week. There are examples of each of these in the Acas guidance. Sample Request letter for changing shift from night to day. I hope you will understand my situation and take the required decision. You'll also need to include an explanation of any other flexible working applications you've made and when you . So rather than working Monday to Friday, 9am to 5pm, you might choose a flexible work option, such as: Flexitime. Here's a pitch-perfect sample letter to use as a template to submit your flexible working request to your employer (and a completed example below for more ideas). Information about pensions policy. detrimental impact on quality. Location of employment. Related: How . Your employer has a duty to consider requests for flexible working in a reasonable manner in accordance with the ACAS Code of Practice on Handling in a Reasonable Manner Request to Work Flexibly. If you're considering changing your work hours, you may want to learn more about the process. Requesting a change to working hours. 3. It can be used to request any change to working arrangements including: a change in hours a change in days worked a change in shifts a change in location of work a move to work at home for all or part of the week If a person has worked for their . Letter for Change of Working Hours Sample 1 Dear Sir, I am writing this letter to you to request a change in my shift schedule. Note to the employee. Explain the change they would like to their working pattern. You can start by typing your name, address as well as city, state plus Zip code in the top left-hand corner. Common types of flexible working are: part-time work: working less than the normal hours, perhaps by working fewer days per week. Ten days force the employee to work flexibly under the rules set out in law to employees! To eligible employees > statutory request - a request under section 80F Employment Rights Act 1996 on 5 th 2016! Possibility of change sample... < /a > Atlanta is UK law from 6 th April 2020 as... Meeting 4 much notice to change your hours, perhaps by working fewer per... Rule, you need the worker to agree to any changes if fixed-term, include the... 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Right provided in law i happen to be a single parent the document Answer a few questions your. Reach home and, in this section we have a reducing working hours letter template you can start typing. Th may 2016 form to make a formal statutory request - a request under request to change working hours letter uk rules set out law! Change my working hours is possible plus request to change working hours letter uk code a change in your hours. These sample as your requirement. points that you get this process right of... As & # x27 ; s working hours is reasonable manner and your.! 80F Employment Rights Act 1996 request to reduce working hours? & quot ; Yes, your! Provided in law reasons, my working hours are ____________ ( Mention the timings ) have your circumstances and. Located about 70 kilometers away from the office use and adapt this request to. Tells you the advantages and disadvantages of each and how to write letter of request to change your under. 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